Shipping Your Documents for Scanning: A Simple, Secure Guide
Not every business has the time or flexibility to schedule an on-site pickup—but that shouldn’t stop you from getting your documents digitized, organized, and protected.
At Liberty, we always offer pickup and drop-off options, but if shipping works best for you, we’ve made the process just as simple, secure, and efficient.
Even better? We never outsource your documents—ever. Your files stay in our care from start to finish.
Why Ship Your Documents?
Shipping is a great option if you:
- Have multiple locations
- Are outside our immediate service area
- Need flexibility with timing
- Prefer to pack and send on your own schedule
Simply send it our way, and once the work is complete, we’ll ship it right back to you—quickly and securely. No matter where you are, we make the process seamless.
Step 1: Prepare Your Documents for Shipping
Before packing, take a little time to organize your files:
- Group documents by category if needed
- Label anything that requires special attention
- Place documents in banker boxes or sturdy file boxes
The better organized your files are upfront, the smoother and faster the scanning process will be.
Step 2: Palletizing Best Practices
If you’re shipping a larger volume of documents, palletizing is key to keeping everything protected and secure during transit.
Follow these best practices:
- Tape all lids securely with packing tape
- Stack boxes in a 3-2-3 pattern for stability
- Maximum of 4 levels high
- 48 boxes total per pallet
- Wrap the entire pallet with clear stretch wrap
- Secure with steel straps for added protection
These steps help prevent shifting, damage, or loss while your documents are in transit.
Step 3: Ship with Confidence
Once your documents are packed and palletized:
- Choose a trusted shipping carrier
- Ensure pallets are labeled clearly
- Add any necessary tracking or insurance
Our team is happy to provide guidance on shipping logistics if needed—we’re here to help every step of the way.
What Happens Next?
Once your documents arrive:
- Our team logs and secures your files
- Documents are prepped and scanned with precision
- Files are digitized, indexed, and quality-checked
- Physical documents are safely packed and returned to you
Security You Can Trust
When it comes to your information, security isn’t optional—it’s everything.
That’s why:
- We never outsource to third parties
- Your documents remain in our controlled environment at all times
- Every step of the process is handled by trained professionals
Flexible Options That Fit Your Workflow
Whether you choose:
- Pickup
- Drop-off
- Or shipping your documents
We adapt to what works best for your business.
Ready to Get Started?
Shipping your documents for scanning doesn’t have to be complicated. With the right preparation and a trusted partner, it’s a smooth, secure process from start to finish.
If shipping is the easiest option for you, follow the steps above—and let us handle the rest.
Looking for reliable shredding, scanning, archiving, media conversion, cloud, and more services? Contact Liberty today for a free, no-obligation quote. Whether it’s a single-file box or an ongoing service agreement, we’ll help you choose the right solution for your home or business.