Request a Quote
Get a FREE, no-obligation quote for your document scanning needs with Liberty Scanning! We specialize in secure and efficient banker’s box scanning, large format and blueprint scanning, as well as HIPAA, legal, and similar sensitive document services. Our professional team will collect your documents directly from your location, ensuring strict confidentiality and compliance with industry standards. Request your quote today to enhance your business operations while safeguarding sensitive information.
Want to talk to a human? Call one of our service centers near you:
Lynnwood – (425) 494-5221 or Tacoma – (253) 533-2333
What to Expect When You Request a Quote with Liberty Scanning:
Our experienced and friendly document consulting team will reach out to you directly the same day to start your document conversion process.
FREE Site Survey:
We offer a FREE site survey because it is pivotal in understanding your unique document management needs. This includes the volume of documents, types of records, storage requirements, access requirements, and security concerns.
By thoroughly assessing your existing document management processes, Liberty Scanning can develop tailored solutions that address your specific pain points and requirements you desire.
The site survey provides the necessary data to accurately estimate the cost of implementing our certified document management solutions. It ensures that you receive a pricing proposal that aligns with your actual needs.
During the site survey, potential risks and challenges are identified. These could include issues related to document security, compliance, or outdated record-keeping systems.
We believe in transparency from beginning to end of every documentation project. By offering a FREE site survey, we demonstrate our commitment to understanding your needs and start building a strong relationship from the very beginning.
Up Front Pricing:
After we are completed with the FREE site survey, we will build your custom price quote that aligns with your needs discussed during our site survey. We are committed to transparency in cost estimation, ensuring that you know exactly what to expect in terms of expenses.
Why we are committed to up front pricing:
Up front pricing builds trust by providing a clear and detailed breakdown of the costs involved in implementing the document management solutions you chose. Our clients appreciate the transparency because they are never surprised by hidden fees or unexpected expenses.
Informed Decision-Making: Now you can make a truly informed decision to partner with Liberty Scanning based on budget, scanning package, and timeline. Our transparency in pricing allows you to evaluate the cost-effectiveness of our solutions.
Budget Planning: You can now plan your budget effectively, as you have a precise understanding of the expenses involved. This is especially important for businesses with tight financial constraints, budgets based on grant from government, or year end budgets for digitizing your documents.
Avoid Disputes: By providing a comprehensive and transparent breakdown of costs in advance, Liberty Scanning eliminates any misunderstandings later in the process.
FREE Pickup & Delivery:
One of the customer-centric services offered by Liberty Scanning is FREE pickup and delivery. This service simplifies the process for you as the client, and it eliminates the need for you to transport documents to our document management facility.
FREE pickup and delivery enhances your overall experience when you partner with us. Our clients appreciate the time and effort saved by not having to transport your paper documents personally.
We offer FREE local pickup and delivery. That means any company within a 75-mile radius of one of our facilities automatically qualifies. For those outside the 75-mile mark, don’t worry—we’re still excited to partner with you! When the project size meets our qualifications, you’ll still receive FREE pickup and delivery. For smaller projects beyond our radius, we apply a small pickup fee to cover costs. During our project review, we’ll go over all of this in detail to ensure complete transparency.
Project Verification:
Project verification is crucial in ensuring that the document scanning and imaging estimate is accurate for both our sakes. We willl take the time to verify your boxes or files up front, so there are never any surprises. before the project kicks off with our scanning production team, if there are any changes from the original agreement, we will get your approval before starting anything.
We will work to give you an accurate timeline based on the number of boxes, large format blueprints to be scanned, or any other media we find. Our goal is to make sure you have the most accurate information available to play our role in this partnership.
Final Agreement:
The final agreement is a pivotal step in our document digitization process, as it formalizes the commitment as we move forward with our partnership. It is the culmination of negotiations, discussions, and planning, and it outlines the terms and conditions to which all parties have agreed.
The Final Agreement provides a clear record of what both Liberty Scanning and you, as the client have agreed to. It eliminates ambiguity and ensures that both parties understand their rights and responsibilities.
Please keep in mind, there are always items that we may find, that neither of us knew about during the site survey or project verification. That items include things such as CDs, receipts, VHS tapes, or some other media that needs to go digital.
As the experts in what we do, it is imperative to us that all files follow the formatting you request, and to make as many documents searchable, such as office files, or HIPAA files.
No Surprises:
The “Document Management Simplified” principle is central to Liberty Scanning’s commitment to transparency and client satisfaction, ensuring no surprises to you. This step involves ensuring that you experience a seamless and predictable document management and digitization process.
By adhering to our “Document Management Simplified” philosophy, Liberty Scanning builds trust with our clients. And because we have staked everything we do on this principal, it not only applies to our scanning services, it applies to our document storage and printing services as well.
Our commitment to “Document Management Simplified” means delivering on all aspects of the agreement consistently. This includes our flat-rate pricing structure, quality of digitized documents, adherence to agreed-upon timelines, and staying within the budget.
Our clients experience peace of mind when they don’t have to worry about unexpected issues or additional costs cropping up during the document management process. They can focus on their core business, knowing that their documents are being handled with care and reliability.
The “Document Management Simplified” approach fosters long-term client relationships, and it encourages our clients to return for ongoing document management needs and promotes positive word-of-mouth referrals.
Maintaining open and consistent communication with our clients throughout the document management process is another reason that sets us apart from the rest of the document retention companies. This includes providing updates on project status, addressing any concerns, and seeking feedback.
Implementing rigorous quality assurance procedures to ensure the digitized documents meet the highest standards of accuracy and clarity. We will follow the exact requirements agreed upon during our initial discussions.
We have well-defined procedures in place for when the project is complete. whether we are shredding the documents, recycling them, or returning the bankers boxes back to your office, every project we partner with you on is handled with confidential and care.
Request a Quote Today
Looking for reliable shredding, scanning, archiving, media conversion, cloud, and more, services? Contact Liberty Shredding today for a free, no-obligation quote. Whether it’s a single file box or an ongoing service agreement, we’ll help you choose the right shredding solution for your home or business.
📞 Contact us now:
Lynnwood, WA: (425) 494-5221
Tacoma, WA: (253) 533-2333